The 5 best apps for personal trainers

Selecting the right app for your personal training business isn’t easy, as there are so many out there despite it being a niche area of the market.

It all boils down to your and your client’s needs. Maybe you’re just starting out and want to attract new clients to your business, or you’d like to prioritise client retention by tracking their progress.

Whatever you’re looking for, we’ve listed five of the best apps for personal trainers on the market, so you can get the help you need to take your business in the right direction.


1. Trainerize

Available on: iOS, Android

Perfect for: Creating personalised training plans, recording workouts, taking client payments

Ask most personal trainers which apps they like, and Trainerize will be one of the first they mention.

According to the Trainerize website, trainers who use this app will triple their client engagement and increase their revenue by 154% on average.

Getting set up is simple, and the app is easy to use. You can upload videos of workouts, log workouts, track client progress, process payments and much more. 

You can also link it to apps like MyFitnessPalEvolution Nutrition and Mailchimp for the smoother running of your business.

Trainerize is tailored to all types of trainers, and if you want to use its advanced features, you can choose from a range of pricing plans depending on your requirements. 

Unfortunately, the prices are in dollars (as are the prices for other apps in this article), but you’ll get British currency when you come to pay.

Related: 9 essential tips for boosting PT client retention


2. FitSW

Available on: iOS 10.0 or later

Ideal for: Managing multiple clients, building workouts, tracking progress

FitSW has an average rating of 4.7 stars from several hundred reviews on the App Store, so you know it must be good.

There are many helpful demos to get you started (as shown below), and once you’re up and running, you’ll see what the fuss is about.

FitSW allows you to train smart in several ways, whether looking to quickly build workouts, create progress-tracking graphs or record food intake.

You can track your clients’ fitness from any device. You can even message them directly, increasing their motivation and engagement and making this one of the best apps for personal trainers who want to increase client retention. 

With the free version of FitSW, you can create training programmes, manage client nutrition and track client progress. 

However, multiple packages are available if you want to spend more money to take advantage of the extra features.


3. TeamUp

Available on: iOS, Android

Ideal for: Controlling payments and bookings, reducing admin time, giving clients control of their schedule

TeamUp allows you to spend less time worrying about admin and more time training your clients. 

With TeamUp, you can avoid being overwhelmed by answering emails or making bookings. Instead, you can do all this and more on one fully integrated, easy-to-use platform.

Better yet, TeamUp’s customer service team are based in the UK, which is ideal if you have any questions about the platform’s software.

It’s little wonder that TeamUp has had such glowing reviews and is known as one of the best apps for personal trainers. 

One reviewer claims the app has reduced their admin time to less than half an hour daily, while another says it’s enabled them to spend more time with family and friends. What better endorsement can you get than that?

This app is a little steeper in price than others on this list—a package for personal trainers with up to 100 clients costs $99 per month. However, it seems to be well worth the money. 

Related: A step-by-step guide to screening personal training clients


4. Vagaro

Available on: iOS 8.0 or later

Ideal for: Booking in client sessions, promoting your business, organising your schedule

Vagaro is geared towards professionals in the beauty and fitness industries, and its features make it a must-have app for personal trainers.

There are two versions of Vagaro available on the App Store. The free, standard version allows you to schedule and keep track of your appointments.

Then there’s the Pro version, which gives you access to a host of additional features such as client tracking, marketing, invoices and payment processing. 

This starts at £30 per month for one staff member, but it could prove a valuable investment if you’re trying to grow your business.

What’s more, Vagaro Pro has an average overall rating of 4.7 stars on the App Store from more than 2,000 reviews. If these are anything to go off, you’ll certainly get your money’s worth from it.


5. Acuity Scheduling

Available on: iOS, Android

Ideal for: Scheduling new clients, taking payments, giving clients autonomy 

Acuity Scheduling is one of the simplest, more user-friendly pieces of scheduling software—it’s certainly one of the best apps for personal trainers looking to get organised. Clients can quickly view your availability and self-book their appointments. They can even pay online and reschedule with the click of a button.

Likewise, you can charge fees for no-shows—which we’re sure plenty of personal trainers can get on board with.

Still not sure about Acuity Scheduling? Well, it has an average overall rating of 4.9 stars on the App Store from more than 5,000 reviews—pretty impressive.

One reviewer said: “We love Acuity and cannot see ever moving away from it. We use it both on the computer and mobile application while out of the studio with clients, making booking incredibly easy and no longer frustrating.”

Another commented: “Customer service is quick to respond, and the tutorials are helpful. The product is indispensable in freeing up my time on the admin side of things and super helpful for my clients.”

Acuity Scheduling is available in several packages, with the $27 a month ‘Growing’ package the most popular.


Specialist personal trainer insurance through Insure4Sport

Helping clients turn their fitness around is hugely rewarding but comes with its share of risks. So, you may want to consider specialist personal trainer insurance to protect you in the worst-case scenarios.

At Insure4Sport, we arrange up to £10m of Public Liability and £1m of Professional Indemnity cover to protect you against client claims.

You can also choose unlimited Equipment Cover against theft, loss, or damage (with a maximum value for one item of £2,500), so you can have peace of mind when investing in your business.

Learn more about your options here, or click the button below to get an instant online quote.

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